Financial Flow Chart

PTA & Money

PTA Monies are private monies: Monies from membership, donations, and fundraising

PTA Monies are deposited into PTA Account Do not commingle funds in any way.PTA Executive Board is responsible for ensuring that recommended PTA financial procedures are followed.

PTA Board (or Board-elect) Plans the Year
PTA Goals and Programs Developed Program Committee develops and gives to Budget Committee	Budget Developed Budget Committee Develops
PTA Program & Budget Approved Executive board approves Association approves, recorded in minutes
Executive Board/Committee Plans Details of Approved Activity Executive Board oversees the planning & implementation; ensures insurance regulations are followed; approves all plans and records in minutes

PTA Financial Procedures
Funds Released Association authorizes budgeted amount for upcoming activity
Authorization for Payment Written immediately
Supplies purchased/Activity Arranged Chairman purchases/orders supplies (within budget)
Receipt Presented Receipt is attached to written Authorization
Check Written Immediately 2 signatures obtained, given to recipient	Receipt presented at association meeting Treasurer attaches to written authrization
Motion to Ratify Check During association meeting	Motion to pay bills/approve check During association meeting
Treasurer's Report Presented to association for ratification	Treasurer's Report Presented to next association meeting
Financial Records Placed on file for audit