San Diego Unified Council of PTAs

San Diego Unified Council of PTAs
4100 Normal Street B-7
San Diego, CA 92103
(619) 297-PTA1
Fax (619) 297-2152

CALIFORNIA STATE PTA

AUDITOR CHECKLIST
Bank Reconciliation
_____1. All bank statements reconciled since last audit
_____2. Ending balance agrees with last bank statement (adjusted for outstanding checks and deposits not posted to bank statement)
_____3. Deposits
_____a. recorded in checkbook
_____b. recorded in ledger in proper columns
_____c. agree with treasurer’s reports
_____4. Checks written
_____a. recorded in checkbook
_____b. recorded in proper columns
_____c. agree with treasurer’s reports
_____5. Bank charges and interest recorded in checkbook, ledger and treasurer’s report
Membership
_____1. Amount recorded and deposited equals total number of memberships @ ________ (membership fee in bylaws)
_____2. Amount forwarded to council/district equals total number of memberships @________ (amount listed in bylaws)
_____Insurance premium(s) forwarded to council/district
Minutes
_____1. All expenditures approved and recorded in minutes
_____2. Expenditures not approved in minutes:



_____3. Unpaid approved expenditures:



Warrants (if using the warrant system)
_____1. All written for approved amounts
_____2. Warrants not written for approved expenditures



Receipts - receipts of approved expenditures missing



Income
_____1. Designated income spent as designated
_____2. Income received matches deposits

Treasurer’s Reports - filed monthly
_____1. Agree with ledger and checkbook
_____2. Annual treasurer’s report filed (if at the end of fiscal year)
Taxes - tax forms have been filed as necessary
_____1. FederalForm 990 with Schedule A
_____Form 990 with Schedule A
_____Form 990T (Unrelated Business Income)
_____Form 1099 (Independent Contractor)
_____2. StateForm 199
_____Sales Tax (councils & districts only) - State Board of Equalization
_____Form CT-2
_____3. Payroll taxes (federal and state)
7/99